Advertising Terms and Conditions – Print
1. Basis of Contract
1.1 In these Conditions:
“Advertiser” shall mean either: (i) where an advertising agency is used, the advertising agency.
“Order” means the order for an insertion of an advertisement in a publication provided or commissioned by Our Media.
“Our Media” means Our Media Limited whose registered office is Eagle House, Colston Avenue, Bristol, BS1 4ST.
1.2 The placing of an Order will be subject to these Conditions to the exclusion of all other terms and conditions, including any terms and conditions which the Advertiser purports to apply to any quotation, Order acknowledgement or any other document issued by the Advertiser.
1.3 Where an advertising agency is used the relationship between Our Media Limited (“Our Media”) and the advertising agency is that the Order is and shall be treated as issued by the advertising agency as a principal and there shall be no contract between the Advertiser’s client and Our Media, nor shall the Advertiser’s client be able to claim upon the contract of the agency with Our Media; or (ii) where no advertising agency is used, the person, partnership or company or its agent who places the Order.
2. Acceptance of the Advertisement and Booking Orders
2.1 Advertisements are accepted at Our Media’s absolute discretion and subject always to the following conditions:
2.1.1 illustrations and other material provided by the Advertiser being in accordance with the standards and guidelines of Our Media;
2.1.2 space being available in the publication;
2.1.3 subject to the status of the Advertiser itself; and
2.1.4 where applicable, subject always to the provisions of condition 7 of these Conditions.
2.2 Advertisements must not contain any reference to Our Media or any associated company, product, brand or logo which is, in the sole opinion of Our Media, likely to imply that Our Media is sponsoring, endorsing or in any way connected with the Advertiser or the proprietors of other material contained in the advertisement.
2.3 Our Media reserves the right to refuse advertisements that in the sole opinion of Our Media are similar in any way to the editorial style of any Our Media publication.
2.4 Our Media has at its absolute discretion the right to omit, suspend or change the position of any advertisement accepted for insertion and the right to make any alteration it considers necessary or desirable in an advertisement, including repeating the most appropriate copy if necessary, or to require copy to be amended to meet its approval. For the avoidance of doubt, advertising accepted under these Conditions shall be included in the print version of any publication only. Advertising in any digital version of an Our Media publication shall be subject to a separate agreement.
2.5 Any bookings made verbally by the Advertiser shall be conditional upon and subject to acceptance by Our Media pursuant to the conditions set out in this Agreement.
3. Content of Advertisements and Advertiser’s Warranties
3.1 The Advertiser warrants it has the full power and authority to enter into and perform the terms of these Conditions and has not entered into any arrangement which in any way conflicts with these Conditions or inhibits restricts or impairs its ability to perform its obligations under these Conditions.
3.2 The Advertiser warrants that the placing of an Order for the insertion of an advertisement in any Our Media publication will:
3.2.1 comply with the Trade Description Acts of 1968 and 1972 (including any statutory re-enactment or modification thereof), The Financial Services Act 1986 and any other relevant legislation;
3.2.2 not contain any material that shall infringe any copyright, right of trademark, right of privacy, right of publicity or personality or another right of any other nature of any person, or be obscene or libellous or blasphemous or defamatory, and that the advertisements do not incorporate any third party source material, or otherwise legally actionable under any civil or criminal laws in force in any legal jurisdiction or which might bring Our Media into disrepute;
3.2.3 be legal, decent honest and truthful so as to comply with the British Code of Advertising Practice (for the time being in force), consumer protection legislation and other codes under the general supervision of the Advertising Standards Authority;
3.2.4 be no claims, demands, liens, encumbrances or rights of any kind in the advertisements resulting from any act or omission of the Advertiser, which can or will impair or interfere with the rights of Our Media, and that nothing contained in the advertisements, nor any use of it, will violate any right of any third party; and
3.2.5 where the Order applies in whole or in part to a BBC-branded title, comply with the relevant parts of the then current BBC Advertising and Sponsorship Guidelines for BBC Commercial Services (or any amending or replacing policy issued by the BBC) which are available online at [Advertising and Sponsorship Guidelines for BBC Commercial Services] and on request.
4. Payments
4.1 Unless payment is to be made in advance, accounts shall be paid no later than thirty days from the invoice date. The existence of a query on any individual item in an account shall not affect the due date of payment of the balance of the account.
4.2 PPA registered agencies shall pay Our Media on the 28th of the month following the publication cover date.
4.3 Our Media reserves the right to charge interest on any monies due which shall be in arrears and unpaid. Such interest will be calculated upon the amount owing at a rate equivalent to 4% per annum above the base rate of HSBC Plc in the United Kingdom for the time being in force.
4.4 Payments that are made in advance must be received by Our Media two weeks before copy deadline for the issue in question.
4.5 Any queries or disputes relating to any invoice issued by Our Media must be raised by the Advertiser within 6 weeks of receipt otherwise the invoice will be deemed accepted.
4.6 All gross advertising rates are subject to a 0.1% Advertising Standards Board of Finance surcharge, payable by Advertisers. When Orders are placed by advertising agents the agency will be responsible for collecting and paying these surcharges. Where direct advertising is placed Our Media will collect the surcharge and transmit the same to the Advertising Standards Board of Finance.
4.7 Advertisement rates are subject to increase at any time without notice to the Advertiser. Advertisers have the option to cancel without surcharge or continue at the revised rates.
4.8 Where the Advertiser has undertaken to supply material for the advertisement and such material has been accepted by Our Media, we reserve the right to charge the full rate agreed for the advertisement/insert if such material fails to arrive at the agreed time, place or in suitable condition for insertion and in the case of advertisements to repeat the most appropriate copy. Copy must be supplied without prompting by Our Media.
4.9 Our Media reserves the right to request mail order advertisers to complete an ‘Advertisers undertaking’ this is available on request from Our Media. Further, Our Media have the right to request a credit search on the Advertiser (this will be a search on the Advertiser’s business whether the business be a company, sole trader or partnership) in order to determine whether to continue with the Advertiser’s Order
4.10 Charges will be made to the Advertiser where the printers are involved in extra production work owing to acts or defaults of the Advertiser.
5. Liability and Indemnity
5.1 Our Media will not be liable for any loss or damage direct or consequential, occasioned by error in the insertion of or omission to insert any advertisement, or for late or early publication of an advertisement, and/or the magazine or failure to perform any other obligation whether occasioned by negligence, or otherwise save in cases occasioned by the direct negligent act of Our Media in which case compensation may be negotiated up to a maximum of the cost of the space
5.2 The Advertiser shall indemnify Our Media against any claim, cost, loss, damage, and/or expense that Our Media may incur as a direct or indirect consequence of Our Media publishing the advertisement in accordance with the copy instructions supplied by the Advertiser. In any case where a claim is made against Our Media and where an Advertiser may ultimately be liable under the terms hereof, notice in writing shall be given to the Advertiser in order that consultation shall take place before any expense is incurred or the claim settled, defended or otherwise disposed of to the Advertiser’s detriment.
5.3 Our Media will not be liable for any damage or loss of any material supplied for the purposes of an advertisement caused by negligence or otherwise.
5.4 Our Media will not be liable for any loss or damage direct or consequential, occasioned by error in the positioning of or omission to publish any Advertisement or for late publication of an Advertisement or failure to perform any other obligation whether occasioned by negligence or otherwise.
5.5 Our Media will not accept any responsibility for loss of circulation or ineffectiveness of any advertisement owing to circumstances beyond its direct control.
5.6 Any matter of complaint arising out of the publication of an advertisement must be raised in writing with Our Media.
6. Advertising in BBC-branded titles
6.1 Any advertisement intended for publication in a BBC-branded magazine (or on a BBC-branded website, app or other product or service) shall be accepted by the Publisher subject always to the following conditions:
6.1.1 illustrations and other material provided by the Advertiser must be in full compliance with all editorial and commercial standards and guidelines of the BBC and/or BBC Studios as appropriate, including but not limited to the specific restrictions in respect of the BBC’s intellectual property and references in advertising to BBC performing talent; and
6.1.2 The advertisement may not contain any reference to the BBC nor imply any support, endorsement or connection between any or all of the Advertiser, the product or service being advertised and the BBC.
6.2 Where the Order applies wholly or in part to a BBC-branded title, Our Media shall be entitled at its discretion to assign or license the whole or any part of its rights under these Conditions to the BBC or to any BBC subsidiary, and in such event all of the representations, warranties and undertakings on the part of the Advertiser contained in these Conditions shall inure for the benefit of the BBC and with effect from the date of such assignment or licence, Our Media shall have no further liability to the Advertiser.
7. Ad-setting service
7.1 Where the Publisher offers to the Advertiser at the Publisher’s absolute discretion a basic ad-setting service and the Advertiser elects to use such service, it may be used only in conjunction with the specified Booking Confirmation and the resulting advertisement may be published only in the Publisher’s magazine titles.
7.2 The Advertiser must supply copy in accordance with the Publisher’s specifications and Copy Deadline.
7.3 The Advertiser hereby warrants and undertakes that it is the rights holder or official licensee of all logos, images, marks and text used in the Advertisement. Should the Advertiser wish Publisher to use any font for which the Publisher does not already hold a valid licence, the Advertiser shall be responsible for providing said font and proof of licensed rights to use the same for the purpose of creating its advertisement.
7.4 The Advertiser must supply clear instructions as to how copy should be used and laid out in the advertisement space booked.
7.5 Where the Advertiser wishes to use the ad-setting service to update previously-run or archived Advertisements, it is the Advertiser’s responsibility to contact the Publisher before the Copy Deadline to request such changes and the Publisher will accept the request at its discretion, taking into account the work required, technical restrictions, the Publisher’s existing commitments and the time remaining before deadline.
7.6 The ad-setting service does not include proof-reading, copywriting, branding work or marketing advice.
7.7 The ad-setting service is limited to two sets of author amendments and amendments beyond this entitlement shall be subject to a Publisher’s fee.
7.8 The Publisher will provide a low resolution PDF proof of Advertisements created using this service to Advertisers for approval, and if the Advertiser does not respond by the date specified in the proofing correspondence, approval will be deemed given.
8. Cancellation
8.1 All cancellations of Orders must be in writing in accordance with condition 10.5 below. Our Media will not be bound by notice of stop orders, cancellations or transfers of advertisements received less than twelve (12) weeks before the date of insertion.
8.2 If an Advertiser cancels the balance of a contract (except in the circumstances set out in condition 4.7) they relinquish any right to any series discount to which they were previously entitled, and any advertisements which received less than eight (8) weeks before the date of insertion.
9. Termination
9.1 Our Media shall have the right to terminate these Conditions upon the giving of written notice to the Advertiser in the event of any of the following events:
9.1.1 if the Advertiser commits any material breach of its obligations under these Conditions which, in the case of a breach capable of remedy, is not remedied within 10 days of service of a notice specifying the breach and requiring it to be remedied;
9.1.2 if the Advertiser holds any meeting with or proposes to enter into or has proposed to it any arrangement or composition with its creditors (including any voluntary arrangements as described in the Insolvency Act 1986); has a receiver, administrator, or other encumbrancer take possession of or appointed over or has any distress, execution or other process levied or enforced (and not discharged within 7 days) upon the whole or substantially all of its assets; ceases or threatens to cease to the meaning of Section 123 of the Insolvency Act 1986;
9.1.3 If the Advertiser undergoes a change of Control (and for the purposes of this condition 8, ‘Control’ has the meaning specified in Section 416 of the Income and Corporation Taxes Act 1988).
9.2 Termination of these Conditions for whatever cause shall not cancel any indebtedness of the Advertiser to Our Media under these Conditions and shall be without prejudice to any rights of Our Media accrued before termination.
10. General
10.1 These Conditions set out the entire agreement and understanding between the Advertiser and Our Media in connection with the sale of advertisements to Our Media and shall supersede and replace all documentation previously issued by the Advertiser purporting to set its terms and conditions of the sale of the advertisements.
10.2 If at any time one or more of the conditions of the Conditions is held to be or becomes void or otherwise unenforceable for any reason under applicable law, the same shall be deemed omitted from the Conditions and the validity and /or enforceability of the remaining provisions of the Conditions shall not be affected or impaired as a result of that omission.
10.3 Neither party is appointed nor authorised to act as the legal agent of the other and, save as expressly set out in these Conditions neither shall make any commitments or representations on behalf of the other. Neither party is the partner of the other and no partnership is created by these Conditions
10.4 Our Media shall be entitled to assign or license the whole or any part of its rights under these conditions to any of its group companies (including but not limited to any holding or subsidiary company as defined by section 1159 of the Companies Act 2006). In such event, all representations, warranties and undertakings shall inure for the benefit of the assignee or licensee with effect from such assignment or licence and Our Media shall have no further liability to the Advertiser.
10.5 Any notice given under these Conditions must be in writing and sent by registered post to the Accounts Receivable Team – with a copy sent to the Advertising Manager – at Our Media Limited, Eagle House, Colston Avenue, Bristol, BS1 4ST or by email to accounts.receivable@ourmedia.co.uk – with a copy sent to the Advertising Manager. Notices shall be deemed received: (i) at the expiration of 3 business days after the date of posting, if sent by registered post, or (ii) at 10 hours am (local time for the recipient) on the next business day following dispatch if sent by email. To prove service of any notice it shall be sufficient to show in the case of a notice served by post that the same was duly addressed prepaid and posted in the manner set out above. In the case of a notice given by facsimile transmission, it shall be sufficient to show that it was dispatched in a legible and complete form to the correct telephone number without any error message provided that a confirmation copy of the transmission is sent to the recipient by post in the manner set out above. Failure to send a confirmation copy will invalidate the service of any facsimile transmission.
10.6 Advertisers must inform Our Media within seven (7) days of any change in address of their place of business and / or a change of address in their advertising clients. Notice of such changes to be sent to: Accounts Receivable Team, Our Media Limited Eagle House, Colston Avenue, Bristol, BS1 4ST or via email to accounts.receivable@ourmedia.co.uk.
10.7 The Advertiser may not set off any claims against any monies payable to Our Media under these Conditions unless agreed beforehand in writing with Our Media.
10.8 Any variation to these Conditions must be in writing and agreed by the parties.
10.9 No failure or delay by any party in exercising its rights under these Conditions will operate as a waiver of that right nor will any single or particular exercise by either party of any right procedure any further exercise of any other right.
10.10 These Conditions and any dispute or claim arising out of or in connection with it shall be governed by and be construed in all respects in accordance with English law. All disputes or claims arising out of or correlating to these Conditions shall be subject to the exclusive jurisdiction of the English courts to which the parties irrevocably submit.
Last Updated: June 2023